ISO 14001 CHECKLIST
DATE: PROPERTY:
STANDARD SECTION
CORRESPONDING PROCEDURE REQUIREMENTS COMMENTS COMPLETE
4.1 Procedure 2 - Define Boundary Create facility/operations boundary.
Procedure 3 - Define Facility Locations
Create locations within the facility; update if operational locations are modified.
4.2 Procedure 6 - Environmental Policy
Policy must contain: commitment to continual improvement, pollution prevention and compliance with applicable legal requirements.
Signed by senior manager.
Must be communicated to employees, made available to public.
Procedure 7 - Green Procurement Policy
Policy must contain: commitment to use of green products and statement that green products will be a criteria in determining acceptable products.
Signed by senior manager.
Must be communicated to employees, made available to public.
4.3.1 Procedure 8 - Listing Aspects
Team will identify and create listing of aspects, especially aspects that could have environmental impacts.
Procedure 9 - Identify Environmental Impacts
Identify environmental impacts of listed aspects, updated as required.
Procedure 10 - Ranking & Prioritizing Aspects
Team will rank impacts to determine at least one Significant Aspect; use online ranking tool, or describe in Aspect Justification.
4.3.2 Procedure 5 - Legal and Other Requirements
Team will identify legal/other requirements (Federal, State, Local, Contractual).
4.3.3 Procedure 4 - Define Environmental Objectives
Create Objective Statement; must include compliance w/ all environmental/legal obligations and the use of BMPs whenever possible.
Procedure 11 - Environmental Management Plans
Develop EMPs for each Significant Aspect: Must have realistic Objective, Measurable, Verifiable, Completion Date, Responsible person, document review of EMPs in EMS team meetings.
4.4.1 Procedure 1 - Define EMS Team Create EMS Team, assign roles/responsibilities.
STANDARD SECTION
CORRESPONDING PROCEDURE REQUIREMENTS COMMENTS COMPLETE
4.4.2 Procedure 12 - Internal Training
Ensure EMS team is aware of EMS system: train all employees on system policies and facility requirements, how their activities effect system objectives and negative consequences, significant aspects, their roles as employees, emergency preparedness; document all training sessions with sign-in sheets, include curriculum, dates and instructor (w/ competency). Identify training needs (matrix).
4.4.3 Procedure 13 - External Communications
Identify how facility will receive, document and respond to external communications.
Processes for release of info; document in Public Contact Policy. Document if facility will communicate externally about significant aspects.
Maintain External Contact Log.
4.4.4
Document: Environmental Policy, Objectives, Targets, Scope (Boundary), EMPs, Records.
4.4.5 Procedure 22 - Document Control
Ensure controlled documents have required doc. control information. Includes SPCC, EAP, HazCOM, etc. Add all to Controlled Doc List.
All changes to controlled documents must have specific CAR.
Ensure all documents listed in Controlled Document List (includes all written plans)
Mark all obsolete documents as "obsolete".
4.4.6 Procedure 14 - Operational Control
Create SOP to guide critical operations of significant aspects.
4.4.7 Procedure 15 - Emergencies and Preparedness
Identify and document potential emergency situations (e.g. SPCC, Emergency Action Plans, HazCOM, Emergency Response Plan, Fire, etc.).
Document all emergencies, if any and evaluate effectiveness of response.
Train employees and document.
Test emergencies with drills and evaluate effectiveness of tests, make any necessary changes to plans.
4.5.1 Procedure 16 - Monitoring and Measurement
Review EMPs at regular EMS team meeting to verify effectiveness and if on target.
Calibrate/maintain special equipment / instrumentation if any.
Retain backup data, manifests, inspections or reports.
4.5.2 Procedure 19 - Regulatory Compliance Audits
Conduct periodic compliance inspections, can be from regulatory agency.
Ensure audit covers all aspects and regulations in Phase 1 (Fed, State, Local, Contractual).
STANDARD SECTION
CORRESPONDING PROCEDURE REQUIREMENTS COMMENTS COMPLETE
4.5.3 Procedure 17 - Corrective Actions
Must create at least one CAR: create CARs to change controlled documents or document corrective actions.
Procedure 18 - Preventive Actions
Must create at least one PAR: document preventive actions (positive changes to reduce environmental / safety related impacts) via use of PARs.
Approve PARs once completed.
4.5.4 Procedure 23 - Records Management
Maintain system records: including but not limited to training, recycling/waste data, manifests, reports to regulatory agencies, inspection forms, shipping documents and competency information.
4.5.5 Procedure 20 - Management System Audits Conduct Internal Conformance Audit annually.
Complete audit summary.
Correct any findings determined from audit and issue CARs for each.
4.6 Procedure 21 - Management Review Meeting
Conduct Management Review annually, after the Internal Conformance Audit; must include the senior manager and as many of the EMS team as possible; additional topics not in the EMS online tools can be considered.
A statement must be signed by the senior manager that affirms the continuing suitability, adequacy, and effectiveness of the EMS system.
GENERAL MSDS/Right-To-Know Workstations/HazCOM
Contractor awareness of EMS Policies/MSDS
Review past registration audits to verify non-conformities corrected
All 23 EMS Procedures must be signed and dated by the General Manager.
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